Security deposit proof
Build a clear timeline of the tenancy
When deposit questions come up, what matters most is a clear timeline and a direct comparison between move-in and move-out condition. Here is what to keep on record.
Deposit evidence checklist
Keep your records factual, dated, and clearly separated by each stage of the tenancy.
Move-in baseline
Create your first report in MoveProof before you or your tenant fully settle in. This becomes the baseline everything else is compared against.
Move-out final report
Walk through every room after cleaning and before handing over the keys. Your final report should be easy to compare with the original one.
Interim changes
If anything changes during the tenancy, such as a leak, repair, or damage, record it in a separate ad-hoc report in MoveProof.
One readable PDF
Instead of sending dozens of separate photos, collect notes and images into one clean PDF that is easy to review from start to finish.
How MoveProof helps
How MoveProof helps you prepare your deposit documentation
MoveProof separates the stages of the tenancy and keeps your records in order — from the first inspection to the final report.
- Move-in, move-out, and interim reports stay clearly separated.
- Photos and notes are grouped by room and record instead of getting lost in your gallery.
- Date and time markers help preserve a clear sequence of events.
- At the end, you get a PDF report that is easy to send and discuss.
FAQ and limits
FAQ and practical limits
Good documentation improves your position, but it cannot guarantee the outcome.
Does this guarantee I will get my full deposit back?
No. The outcome depends on the lease terms, local rules, and the facts of the situation. But a clear timeline and clean reports can reduce the risk of deductions for pre-existing damage.
Should I include every tiny mark?
You actually can, it's not a mistake, but it is usually better to focus on material details. Too many repetitive photos can make the important issues harder to review, even with a good structure.
Does this work for shared apartments?
Yes, you can create separate reports for shared spaces. It is usually better to document shared spaces separately from private rooms so responsibility is easier to discuss later.
Keep a clear tenancy timeline from day one
MoveProof brings your photos, dates, and notes together in one clean report you can use when needed.
Open MoveProof