Sample report format
What a useful property condition report looks like
A good report is quick to review and links every note directly to a photo. MoveProof is built to produce that kind of structure from the start.
Key sections of a good report
A structure like this makes the report easier to review without hunting through separate photo folders.
Property and inspection details
Include the address, property type, deposit details, inspection type, and the exact date and time at the top.
Room-by-room observations
Group records strictly by room so observations do not get mixed together.
Photos linked to notes
Each note should sit next to a timestamped photo, so the reader does not have to match them manually.
Short summary and export
End with one final PDF that pulls the key points together in a format that is easy to review and send.
How MoveProof helps
MoveProof is built around this report structure
This is not just formatting advice. In MoveProof, the structure is assembled directly from the inspection flow — from property setup to the final PDF.
- Inspection details are captured at the start and placed into the report structure automatically.
- Room-by-room records stay grouped as you move through the property.
- Each note remains linked to its photo in the final document.
- At the end, you get one structured PDF without rebuilding everything manually in another tool.
FAQ and limits
FAQ and practical limits
A clear format makes the report easier to review, but it cannot replace things you never recorded.
Can one format work for different properties?
Yes. The core structure stays the same, and you can add sections for a balcony, storage room, parking space, or furniture when needed.
Should I state who is responsible?
It is usually better to keep the report factual. For example: 'Scratch on wood floor' or 'Chip on bathroom tile.' Responsibility is usually discussed after the evidence is reviewed.
What makes a report genuinely useful?
Clear headings, room-based organization, dated photos, and short plain-language notes that do not require extra explanation.
Generate this kind of report automatically
MoveProof helps you record property condition on your phone and immediately assemble the results into a clear structured PDF report.
Open MoveProof